Case Studies on the Gateway

Case Studies are simple, 1-page documents that are displayed on the site or can be downloaded as a PDF document

Any group can add a Case Study to their Gateway Page. Whilst the case studies form part of the reporting requirements for organisations with a contract under the 2019-23 Landcare Program, any group can choose to create a case study.

Case Studies are simple, 1-page documents that are displayed on the site or can be downloaded as a PDF document for printing and distribution. They are based on a structured template with a number of possible variations to provide some variety.

They are a great way for your group to communicate what you are doing and achieving, and provide content on the Gateway from which other groups can learn from your experiences.  The case studies are a significant way in which Landcare "can tell its story".

Adding a Case Study

You must first log into the Gateway and navigate to your Group's page. From there, if you have appropriate editing rights*, you will see the blue button on the left side menu next to 'Case Studies'. *If you don't see the blue button and you need access to this please contact and identify yourself and which group you need edit access to.

You will be presented with a template into which you can enter your information. You can safely save and preview the Case Study as often as you like until you get it right. Note that because the PDF template is strictly controlled, you may find that it takes a bit of experimenting until you get the layout just right.

All of the input fields are flexible and can stretch to accommodate extra content, but there is a physical limit to the PDF page size, so you may find that excess content is cropped.


The heading of your case study should be short and if possible "catchy" to grab the readers attention. If your heading is too long it won't display correctly on the PDF version, and your logo will be overwritten.

More detail can be loaded on the next line "Case Study Description" - to provide context to the heading and your case study. Or you can use this line if you want to include the name of a subgroup to which the case study relates.

Reference number - for Landcare Program grantees this is your contract number eg LP003  followed by a consecutive number for each case study you create.  For non Landcare Program users just place XXXX in the reference box and we will allocate a number to the case study.

Tag Line - this is the theme that your case study is highlighting. This is based on the objectives of the Landcare Program, and both Landcare Program grantees and non Landcare Program users should choose the one from the list below that is the best fit. Ensure you read the descriptions below to get the correct match for the Landcare Program objective.

─        Capacity to Deliver -Supports community's capacity to deliver outcomes in natural resource management, agriculture and community initiatives.

─        Community Participation - Supports community's capacity to deliver natural resource management, agriculture and community initiatives.

─        Collaborations - Supports inclusive and productive Landcare collaborations.

Text Fields - this is where you tell your story

  • The Challenge/Problem/Issue (ie  What was the issue/problem identified)
  • The Solution (ie How did you go about addressing this - Where did the resources come from  - What did you do)
  • The Impact  (ie What did you achieve -  Why is this important – What is the long term impact)
  • The Learnings  (What did you learn – What were the success and failures)

Some of the fields are grouped and will stretch together. For example, The issue, The solution, The impact fields can adjusted to fit the page.  A combined word limit for these sections of around 350 words will "fit" to the layout of the PDF print out. Every case study is different - some will have more information in the solution, others in the issue or impact, hence you can choose how many words to place in each section. Think carefully about the story you want to tell - and ensure that you have the content in the appropriate section (eg  it is surprisingly easy to muddle up parts of the issue and solutions into the one box).

The section Learnings should be filled in as this is an important part in sharing what you have learnt about your project - what worked worked well and what didn't. You can choose whether this displays on the PDF version (due to space reasons or simply because learnings may not be compatible with your intended use of the case study). Simply tick the checkbox below the content box to determine if you want this section displayed or not.

The Key facts box will stretch based on how many rows you enter. Each row will automatically display as a dot point. However, as a rule try to stick with no more than 5 concise single line points to allow room for your images and project partners logos to display correctly. Key facts work best as "measurable items" eg number of people, number of hectares, number of partners etc, though you can include qualitative ones as well if that is a better fit for your case study.


Images should be uploaded in web format - jpg, png or gif, and should generally be about 800px wide. They should be preferably high resolution, particularly if you plan to print a PDF as an A3 or poster size.

Logo - A square logo (eg for the standard LAL supplied Landcare logos the stacked rather than the in line version) in png format with transparent background works best. By default the logo* you have loaded on your Gateway page will be automatically picked up and inserted, but you can override this by inserting a different logo ( such as if your case study is about the activities of a subgroup - ie you may wish to have that group's logo at the top of the case study instead of your own).  * If the logo appears too small on the case study it may be that the default logo that the case study template is referencing is too small; too wide; too tall or contains too much white space around it. To replace existing default logo refer to the Gateway Help "Updating your Group Page".

Images - (photos, infographics, charts, graphs etc) You may upload none, one or 2 content images. If you upload 1 image then it can be taller to fill the space of two. If you upload 2 then you should follow the image sizes suggested on the edit page.

Project Partners - can contain up to 4 images, again, we recommend that you try to upload square logos in png format with transparent backgrounds, 300 x 300px square.  If you load a subgroups logo at the top of the case study we recommend you load your own logo here.

Layout Options - In addition to the variety of content options, you can also choose from a few template layout options. You can choose to place your images on the left or right, and you can choose from a number of PDF template colour schemes.

Saving and Submitting

The save button is at the base of the edit form.  You can safely save and return to your work as many times as you like. When you "save" you will return to a HTML version of how your case study will be displayed. At the top of the HTML view you will see a number of buttons.

You should then hit print preview to ensure your case study will "fit" to the PDF layout - this may involve a few reviews of your edit form to cut back or add content until your PDF version has the look you are happy with. At this point, although you can see your case study whilst logged in, it is "draft" and won't be visible until it is "published".

Once you are happy with the case study - in both the online and PDF versions - hit the submit for endorsement button (You will need to first hit the save button which will take you to the HTML page. The submit for endorsement button is located at the bottom right of the page), and Program staff will review your case study and change its state to "published", or get back to you with suggestions. 

PDF Download

Once you are satisfied with your creation, you can then download it via the Download PDF button. This will generate a PDF file that you can print or share. Suggested uses are to provide examples of your groups' activities in your annual report, or for printing as flyers and posters.

The Landcare Program staff will also download selected case studies for use in Program evaluation and for marketing.

Need further help?

If you encounter any difficulties completing your case study, you can contact Gateway Help by email.